Friday, August 1, 2014

Guidelines To The Best Event Planning Edmonton Dwellers Ought To Know

By Annabelle Holman


Special events are onetime events focused on specific purposes such as grand opening or ground breaking ceremonies or other significant events of life. Such events may also be created for other purposes like logo contest or awards banquet. When planning any event, it is important to appreciate that there is a big difference between these onetime events and programs that are offered on continuous basis like lecture series or summer readings. This therefore means that their planning also varies. When tasked with event planning Edmonton residents will find the following tips very useful.

Immediately you settle on the date for the function, you should start the preparation immediately. This is to avoid last minute rush which will compel you into making rush decisions. In most cases, rushed decision are not always the best as you will be trying so much to meet the deadline without considering the quality of services you will be getting.

You should also work within a budget. Without a budget, you are likely to over spend on certain aspects at the expense of others. This is a scenario that every event planner is always eager to avoid and the only way to avoid is to work with a budget. Having a budget will also help you to save some money as you can always compare suppliers and choose the affordable ones.

Of course you also need to have approximate number of people who will be attending the function. This is going to be very crucial for the logistical purpose. For instance, the number of guests will help you identify the right size of venue or building to be used. Without this, you may not know the number of seats that will be required. It is therefore a very important step towards the success of any function.

Some venues usually provide the while package starting from space, seats, food, entertainment and any other thing that comes with the function. However, if you have your preferred vendors, you need to inquire from the venue management if they would admit them. Most venues these days are very strict and only admit vendors who are insured. It would therefore be important to ask your prospective vendors for their certificate of insurance and verify that it is valid.

Another huge task that lies ahead for event planners is to settle on appropriate date. This should be done with a number of factors in mind. One of them being the availability of the people you intend to invite. If majority of them are a working class, there is no way they will attend events on working day. It is therefore upon you to arrange the function for the weekend if you want good turnout.

The time you send out the invites to your function is probably the most important aspect in the entire planning process. You should not send the invites too early or too late. Three weeks before the date of the event is usually the rule. However, if you want to get on executives calendar, you may want to send the invites even early.

At the end of the function, it is always important to evaluate your successes while the details are still fresh. It may be important to give questionnaires to some of the attendees. The key to success is just as simple as starting the preparation early.




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