Monday, March 30, 2015

The Latest Supplier Database Solutions

By Iva Cannon


Successful supplier management requires clean, enriched and accurate data. There is need for a single and accessible source of reliable information. Supplier database is necessary in providing a realistic view of the performance of individual suppliers and the impact it has on finances within the organization. This is important for governance as well as risk and compliance management.

The traditional method of data storage and use was on-premise system. It came with the challenge of manual operations and lack of regular updates. Fragmented data is also difficult to manage. This has an impact on efficiency and strains the relationship between two departments. It leads to slowed down operations which will affect the bottom-line.

The entry of cloud management has brought about efficiency and convenience in entry, configuration and management of supplier information. A single system is used with customized features to accommodate the needs and unique structures of individual suppliers. This is a source of real time data that will improve operations and decision making within the supply chain.

An organization makes huge savings by reducing the resources and time used up along the supply system. To transition from the on-premise and manual system into the automated network ensures that you enjoy the advantage of sharing information across departments. This is an opportunity to utilize the latest applications in an automated process that will not require extensive investment in the IT department.

The initial steps of movement into to cloud management involve uploading high quality consistent and updated information into the system. This information will therefore be available for such operations as e-procurement and planning. A master database must be created to enhance centralized management and use of information. This process of entering data helps to reveal areas where there is duplication during entry.

Central supply data management allows synchronization and grouping of data as it comes from different departments. The data available for decision making is not duplicated which provides clean and enriched resources for decision making. Users have an overview of supply activities in a consistent, accurate and organized manner. When all departments are linked, operations become efficient and cost effective. All decisions will be made using the same data.

Centralized control enhances management by eliminating duplication. The integrated system allows easy reporting and tracking of transactions which creates an intelligent management system. This is a perfect tool for real time as well as batch-record management and distribution. The integrated system is easy to manage and update. It also comes with reduction in risk as well as operation cost.

Part of streamlining data management and registration is providing suppliers with cloud based web portals. This portal allows easy maintenance and management of supplier information. The system also provides a unique business identifier which eliminates duplication. The system is cost effective, easy and simplifies the process of compliance with governance requirements.

Department have access to consistent and updated data from the centralized management unit. This leads to efficiency which boosts the bottom line of the affected company. It will enhance the profit of a company as goods will always be available to their clients. Improved customer satisfaction and relationship lead to better and more profitable business operations.




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